USA/Northeast/2017-Meetup-Planning Discussion View history

< USA‎ | Northeast
Revision as of 22:08, 26 April 2017 by PesachZ (talk | contribs)
Please check the meetup forum for updates as they come in.

Planning Committee

Planning Milestones

For details of the phases, see the Meetup Planning Recipe (will need to request access from TerryPurdue)

Planning Milestones Google Sheet

Dates

The meetup has been confirmed for Sunday, July 9th, 2015

Waze will cover the cost of a room for each attendee for Saturday night, July 8th. While there may be social activities among whoever is present Saturday/Saturday night, the actual meetup conference will take place on Sunday, July 9. If you want to reserve space for additional family, or extra nights at the group rate, please reach out promptly to the hotel coordinator PhantomSoul (PM [Help])  , or PesachZ (PM [Help])  .

2017 Meetup Info/Calendar

Some official Waze resources to help with planning:

Date Selection

This section was completed separately by PesachZ, and based upon its feedback, July 9 was selected and approved by Waze.

Registration

We are pleased to announce that registration is now complete for our meetup.

This registration form is closed, and no longer accepting responses. If you are able to attend, and do not need Waze to arrange/cover a flight, you can reach out to PesachZ (PM [Help])   to be added to the waiting-list.

Any editor who edits in any of the N(E|O)R states is welcome to attend, this will be a great learning opportunity, as well as a social event to meet and greet the awesome people behind those hardhats! We are looking forward to seeing you all very soon.

2017 Hotels in Philadelphia

Waze has signed the contract with the hotel in the beginning of April. The meetup will be held at:

DoubleTree by Hilton Hotel
Philadelphia Center City
237 S. Broad Street, Philadelphia, PA 19107
Philadelphia.DoubleTree.com
Tel: (215) 893-1600

Submitted to Waze

Final proposals were submitted to Waze Community Manager on March 3rd, 2107.

The two proposal submitted were:

Submitted by PesachZ (PM [Help])   05:40, 3 March 2017 (UTC)

There is a large conference taking place in the city the same weekend with many hotels booked to capacity for that event which limited our available options. We decided to target Old City hotels first, since the hotel subcommittee felt there was better value there, as well as better options for going out the previous day/night for those present and interested. Following that, we would explore Center City hotels as secondary options, depending on what was found in Old City.


Quotes

Now that the hotel has been confirmed you can peruse the initial quotes, and rates the team researched by expnading the rest of this section.

Q&A

While we do have a Q&A session scheduled for the meetup, there will be lots of questions generated during the meetup itself to discuss. In an effort to maximize the experience, and get the most answers possible we would like to prepare answers for any questions you may already have. Please fill this form with any questions you want answered and we will do our best to provide answers. These will be sent to staff as well before the meetup.

Please check to see if your question has been asked already before submitting a new one.

Presentations

Below is a list of topics suggested for presentation at the meetup and who has volunteered to present them. You can suggest additional topics or collaborate and present one of these topics by reaching out to the Presentation coordinator.

As the presentation preparation is finalized, any slides and/or other resources may be added to the list for other tofollow along or keep for reference later.

Agenda

The general schedule will be posted here as it is finalized.

2016 GLR Feedback

NOTE: Again, since we don't have documented feedback from any previous Northeast or New England meetups, I've decided to include the feedback that GLR has collected from their meetup last year. It can be a good starting point to for what works and maybe what doesn't work so well. To view this feedback expand this section.