Great Lakes/Meetups/2018

Planning Committee

• Regional Coordinators
  • GizmoGuy411
  • TerryPurdue (Assistant)
• Committee Chair
  • TerryPurdue
• Hotel Coordinator
  • fbisurveillancevan21 (if Indy)
• Raid Coordinators
  • TBD
  • TBD
• Presentation Coordinators
  • zohar760
  • TBD
• Social Coordinators
  • solsmac
  • OhioStMusicMan

Planning Milestones

For details of the phases, see the Meetup Planning Recipe (will need to request access from TerryPurdue)

Planning Milestones Google Sheet

Dates

2018 Full Year Calendar

• 2018 Full-Year Calendar

2018 Meetup Info/Calendar

Not yet available

• Info
• Calendar

Date Elimination

• Feb-Apr: North American Champs meetup (sometime)

• May
  • 5
  • 12. Yom Yerushalayim (Jerusalem Day), Israeli national holiday
  • 19. Shavuot (Pentecost), Israeli national holiday
  • 26 Memorial Day ***
• June
  • 2 *** SAT RESERVED ***
  • 9 *** SAT RESERVED ***
  • 16 Father's Day.
  • 23 *** SAT RESERVED ***
• July
  • 7. July 4. ***
  • 14
  • 21
  • 28 GLR 2018
• Aug
  • 4
  • 11
  • 18
  • 25 *** MAR POTENTIAL ***
• Sep
  • 1. Labor Day. ***
  • 8. Rosh Hashana. ***
  • 15. Rosh Hashana. ***
  • 22. Yom Kippur. ***
  • 29. Shmini Atzeret/Simchat Torah *** National Holiday
• Oct
  • 6. *** MAR POTENTIAL ***
  • 13. *** MAR POTENTIAL ***
  • 20. *TerryPurdue unavailable*
  • 27. *** MAR POTENTIAL ***
• Nov
  • 3 *** MAR POTENTIAL ***
  • 10 *** MAR POTENTIAL ***
  • 17. Thanksgiving buffer. ***
  • 24. Thanksgiving. ***

Dates to run past hotels

Window 1

Jul: 28
Aug: 4

Window 2

Aug: 11, 18, 25
Oct: 6, 13, 27
Nov: 3, 10

Venue Criteria

Timeline

Need proposals to be valid through end of October!

• Volunteers
  • Proposal solicitation: now through September 22
  • Proposal selection (select three strongest proposals, submit to paid Waze employees): week of September 25-29
• Waze Employees
  • Negotiations: start early October
  • Proposal selection/contract signing: by end of October

Overall

• MUST be certified four-star hotel
• Ask what year the hotel was built, and what year it was most recently remodeled
• Get pictures!
  • Hotel rooms
  • Conf space (preferably of our exact room that's being quoted)
  • Amenities

Hotel Parking

• Get Saturday parking charged to master account
• Find out costs for self-park (if available) and valet
  • editors need to know up-front cost of valet in case we have to reimburse or they stay Friday

Saturday

Conference Space (7am-8pm)

• Tables setup outside space (Saturday only, 7am-noon)
  • Three six foot tables, preferably side-by-side, as you enter the space
  • One for badges, two for swag (tshirts, stickers)
• Dimensions
  • Minimum 1,500 sq feet conf space; major "bonus points" for 2,000+ sq ft
    • Space must be able to be set set up in a wide/shallow setup rather than a narrow/deep (check layout diagram!)
    • Don't ever want more than two rows of tables, want everyone close to the project screens for easy viewing
• Room setup
  • Tables
    • Half-rounds (sometimes called "half-crescents", minimum 8 foot radius) with everyone facing screens
    • Rectangular tables set up along back of room to accommodate 10 plus-ones
  • Power
    • At least one plug for each seat, power strips must be built into table or on TOP of table
  • Podium (with power and AV plugs)
• Room diagram
  • MUST generate drawing of space with tables, podium, screen, projectors
  • Highlight how catering will be handled (best is inside room if possible!)
• AV
  • Audio
    • Microphones: two wireless mics, one in holder at podium, other floating
    • Mixer
    • Graphic equalizer
    • Ability to drive audio from laptop 3.5mm stereo jack
    • Powered Speakers with stands (if not built into room)
  • Video
    • DUAL projection setups since we're going wide/shallow
      • Ceiling-mounted huge plus (doesn't steal floor space or block view of screens)
      • Minimum resolution: 1280x1024 (1920x1200 preferred)
      • Projector screens: 6ft x 10.5ft minimum (larger is better, go for biggest that fit in the room)
    • HDMI Splitter
    • Video Adapters
      • VGA to HDMI
      • Mini DisplayPort (aka "Thunderbolt") to HDMI
      • USB-C to HDMI
  • Cabling
    • 2x HDMI cables from projectors to splitter
    • HDMI cable from splitter to podium
    • 3.5mm to 3.5mm cable (audio from laptop)
  • AV connections must be easily accessible from podium
  • Wifi: wireless internet for 50 people (20+ Mbps sustained is a target, not hard requirement)

Catering

• Head count: 42 people
• Dietary restrictions
  • 5/42 vegetarian
  • 2/42 gluten-free
  • 35/42 no restrictions

• Beverages: all day unlimited beverage service (soft drink, coffee, tea), 8am-8pm
• Breakfast: buffet breakfast, 8-9am
• Lunch: buffet lunch, 12-1pm
• Snack: 4-4:30pm

Hotel Rooms

• 40 total rooms
• 39 "standard" hotel rooms
• One (1) upgraded room at standard room price (cannot be marked up!)
  • Trying to get a space big enough to host a social event Saturday night -- push for biggest upgrade possible.
  • Presidential suite? Yes/No? No? Maybe one step down?
• Misc
  • Note that room charges/incidentals will NOT be charged to the master account; guests are responsible for any guest room charges
  • MUST include complimentary wireless internet for all rooms in our block!
  • Do rooms have a refrigerator already? Can we request they be added to our rooms?
  • Is there room service/in-room dining available? What hours?
  • Discuss any 'hidden fees'
    • Housekeeping "gratuities" that are built into cost of room
    • Bag drop fees?

Bar

• Can we get space roped off for us and staff assigned? If it needs a minimum commitment to lock up, what does that cost?

Sunday

Conference Space (10am-2pm)

• Keep half-rounds from Saturday, but move chairs to OUTSIDE of tables (everyone facing each other)
  • NOTE: power setup on top of table may need to move due to chair shift
• AV
  • Leave everything from Saturday (microphone, projectors, wireless internet, power strips)

Catering

35 people

• Beverages: half-day unlimited package (soft drinks, tea, coffee), 10a-2p
• Breakfast: none
• Lunch: none
• Snack: none

Hotel Rooms

None

Contract Concessions/Special Touchpoints

• Complimentary high-speed wireless internet in guestrooms during event dates
• Hotel will waive room rental based on group achieving food & beverage minimum spend of X
• Group rate for hotel rooms will be honored for one (1) day before group arrival and one (1) day after group departure based on availability
• One (1) complimentary upgrade to a presidential suite (or equivalent)

Amenities

Discuss what amenities are available onsite, as well as nearby

• Closest grocery store
• Closest pharmacy
• Gyms
• Sauna
• Spa/Massage
• Bars
• Restaurants
• Coffee
• Local attractions
• Golf
• Tennis

Possible Leverage/Negotiation Points

• One free room for every N booked (every hotel we talked to comped one room with a block of 40)

Hotels

2017 Proposal Materials

Hotels have been asking for a copy of what we provided to Waze last year in terms of PDFs for hotel (rooms, conf space, catering) and AV.

• Price comparison sheet
• Proposal PDF's

Serious Contenders

• Loop
  • Kimpton Gray (Terry)
  • Kimpton Hotel Monaco (Terry)
• Magnificent Mile
  • Omni (Terry)
• River North
  • Westin Chicago River North (Terry)

Loop

Club Quarters Central Loop

111 W Adams St
312-214-6400
$220
Lead volunteer: EricH

• Contact History
• Sept 4 Submitted RFP

• Sept 6 Email from Romina Fontaina states 2018 Rates are not available yet, check back in a "few months"

• Sept 6 Emailed back expressing disappointment that we would not be able to include either Club Quarters' property in our proposal to Waze Corporate next month.

Hilton Chicago

720 S Michigan Ave
312-922-4400
Conference Space Plans
Lead volunteer: Travis

Kimpton Hotel Allegro

171 W Randolf St
312-236-0123
Conference space floor plans
Lead volunteer: Terry

• Conf rooms that might work
  • Orpheum I + II (1,386 sq ft)
  • Savoy (2,884 sq ft)
  • Imperial I (1,906 sq ft) or Imperial I + II (2,894 sq ft)
  • Walnut Ballroom (3,400 sq ft)
  • Paladium (1,276 sq ft)

• Point of Contact
  • Jamie Carrow
  • Area Sales Manager
  • 312-325-7184
  • jamie.carrow@kimptonhotels.com

• Contact History
  • 2017-09-01: submitted RFP
  • 2017-09-05: got initial eProposal
    • Date: Aug 24-25 (not in our favorite date range, hence the lower rates)
    • Hotel: $169/night
    • Concessions:
      • Free wifi
      • One suite upgrade at group rate
      • complimentary wifi in conf space (saving of 40 * 10 * 2 = $800)
      • Food and beverage minimum: $10,000 (yeouch)
      • 11.5% tax
      • 23% service
    • Wrote back with more detailed needs, seeing if we can get a full quote including AV
  • 2017-09-06
    • Probed about exactly which space
      • I'm not sure any of theirs will work
      • Imperial I&II is crazy weird layout
      • Savoy is broken into two different areas
  • 2017-09-11
    • No response from Jamie, pinged

Kimpton Gray Hotel

122 W Monroe St
877-771-7031
Lead volunteer: Terry
Conference space floor plans

• Conf rooms that might work
  • Field Room I+II (1,878 sq ft) -- unlikely, too many posts)
  • Rookery Ballroom I (1,265) or Rookery Ballroom I+II (2,094) -- Can work with posts, SO MUCH NATURAL LIGHT
  • Alder Ballroom I (1,698) Best -- no posts

• Contact Points
  • Primary
    • Stefanie Mousseau
    • Stefanie.Mousseau@grayhotelchicago.com
  • Secondary
    • Ashley Herkey
    • Sales Manager
    • 312-604-9832
    • ashley.herkey@kimptonhotels.com

• Contact History
  • 2017-09-01: submitted RFP
  • 2017-09-05: received proposal
    • Hotel
      • 8/11: $209
      • 8/18: $209
      • 8/25: $209
      • 11/3: $239
    • Concessions
      • Free wifi in rooms
    • Amenities
      • Boleo: top floor latin lounge, retractable roof
      • Steadfast: full service restaurant
      • Petrosino's parlor: full service spa
      • Starbucks
    • Conf/Meal Space (Field I/II)
      • Breakfast/Lunch: Field II (925 sq ft)
      • Meeting: Field I (953 sq ft)
      • Believe this just means they're offering us Field I+II
        • Combined space is 1,878 sq ft, which is good
        • Layout has a LOT of posts, and have no idea how the layout would work to get podium + two projectors
    • Catering
      • $11,000 F&B min (yeouch)
      • Breakfast: $38+.
      • Lunch: $52+
      • Snack: $22+
      • Beverages
        • Sat (full day): $22
        • Sun (half day): $18
      • Total: ($38 + $52 + $22 + $22 + 18) * 42 = $6,384
  • 2017-09-06
    • Conf space
      • Asked for room layout diagram for Field I + II (worried about pillars)
      • Confirmed date availability for all weekends
      • Asked about ability to possibly move into Rookery Ballroom or Alder I
        • Alder I is particularly attractive due to lack of posts
    • Catering
      • Asked to quote drink prices (kinda made it up above)
      • Asked to lower F&B min
    • Holding space
      • Told them that it's unlikely we'll submit their proposal up if they don't hold hotel rooms and conf space for us while Waze negotiates. Your move, yo
  • 2017-09-08
    • Dual projector setup in Field actually works really well. We have an Official Contender™
    • Asked them to draw up into formal proposal we can pass up

Kimpton Hotel Monaco Chicago

225 N Wabash St
312-960-8500
Lead volunteer: Terry
Conference space floor plans

• Conf rooms that might work
  • Paris South (1,350) or Paris (2,700)

• Point of Contact
  • Dina Miller
  • Senior Sales Manager
  • 312-960-8514
  • Dina.Miller@kimptonhotels.com

Quote

• AV
  • Video
    • 1080p projectors
      • $1045 per day per projector
      • 2 days, 2 projectors per day
      • $1045 * 4 = $4,180
  • Audio
    • Wireless mics
      • $210/mic/day
      • 2 days, 2 mics per day
      • $210 * 4 = $840
    • House sound package (mixer)
      • $260/day
      • 2 days
      • $260 * 2 = $520
  • AV total: $4,180 + $840 + $520 = $5,540

• Contact History
  • 2017-09-01: submitted RFP
  • 2017-09-05
    • Dina Miller followed up. Sent her our list of requirements.
    • Got first proposal draft
      • Dates and Room Prices
        • 2017-07-28: $199
        • 2017-08-11: $229
        • 2017-08-18: $229
        • 2017-08-25: $209
        • 2017-11-03: $239
      • Concessions
        • Free wifi in rooms and conf space
        • Suite upgrade at group rate
        • Room rental fee waived
      • Rooms
        • Breakfast & Lunch: Athens
        • Meeting: Paris South (1,350 sq ft -- likely too small)
        • PM Break: Paris South
        • F&B minimum: $4,000
        • Tax: 11.5%
        • Service: 23%
    • Asked for room layout diagram -- suspect this will be too small again.
  • 2017-09-06
    • Room diagram is actually surprisingly good, but only has a single projector
    • Asked room ceiling height
    • Asked for version with dual projectors, biggest screens possible
  • 2017-09-08
    • Asked for formal proposal we can submit up to Waze

Hyatt Regency Chicago

151 E Upper Wacker Dr
312-565-1234
Lead volunteer: Terry

Contact Point

• Elizabeth Lusk
• Sales Manager
• +1-312-239-4567
• elizabeth.lusk@hyatt.com
  

Contact History

• 2017-09-01: Emailed Alex Purnell, Group Sales Mgr @ Hyatt Regency Tysons Corner, VA (contact from DC meetup hotel search) and asked to be put in touch with his counterpart at the Chicago location
• 2017-09-04: responded to Alex's question about dates/requirements
• 2017-09-05: Alex said: " I have forwarded your information over to the Hyatt Regency Chicago and touched base personally with one of their administrative assistants to make sure it gets into the right person’s hands. Someone should be in touch shortly!"
• 2017-09-08
  • Elizabeth reached out to confirm requirements passed to her by Alex in DC
• 2017-09-13
  • Pinged to check that we're gonna be good by 22nd.

Palmer House

17 E Monroe St
312-726-7500
Conference Space Plans
Lead volunteer: Travis

Silversmith Hotel

10 S Wabash Ave
312-372-7696
Conference Space Plans
Lead volunteer: Travis

• Contact History
  • 1 Sept 2017 - Submitted RFP
  • 1 Sept 2017 - Received Voicemail from Nicole C.
  • 5 Sept 2017 - Returned call and left voicemail.

Swissotel Chicago

323 E Upper Wacker Dr
312-565-0565
Lead volunteer: Terry
Conference space floor plans

• Contact History
  • 2017-09-07
    • Submitted RFP

Wyndham Grand Chicago Riverfront

71 E Upper Wacker Dr
312-346-7100
Lead volunteer: Terry
Conference space floor plans

• Contact History
  • 2017-09-07
    • Submitted RFP

Radisson Blu Aqua

221 N Columbus Dr
312-565-5258
Lead volunteer: Terry
Conference space floor plans

Contact Point

• Jaime Martinez
• 312-477-0236
• jaime.martinez@radisson.com

Contact History

• 2017-09-08
  • Casey called and talked to sales mgr
  • Rooftop pool area
  • Outdoor catering area for party of our size
  • Can do dual projectors and half-rounds setup
  • Dog-friendly rooms on first three floors
    • No charge for dog-friendly rooms, just need an inspection before checkout
    • 50 pounds and under
  • Lining up a doggie-n-drinks thing at the bar (10-15% discount)
  • Valet $65, self park $49
  • Rooms have option for upgrade: Elite corner room w/ full view and living room
  • Have audio and sound specialists work with us.
    • Meet them Friday night to validate setup
  • Free wifi in hotel and conf space
  • 15 mins to Wrigley
  • Conf space minimum 1,800 sq ft
• 2017-09-13
  • Pinged with notification we need proposals locked by the 22nd, please advise

Magnificent Mile

Club Quarters Wacker at Michigan75 E Wacker Dr

312-357-6400

Lead Volunteer: EricH

• Contact History
  • Sept 4 Submitted RFP
  • Sept 6 Email from Romina Fontaina states 2018 Rates are not available yet, check back in a "few months"
  • Sept 6 Emailed back expressing disappointment that we would not be able to include either Club Quarters' property in our proposal to Waze Corporate next month.

Chicago Marriott Downtown Magnificent Mile

540 N Michigan Ave
312-836-0100
$260
Lead volunteer: EricH

Conrad Chicago

101 E Erie St
312-667-6700
Conference Space Plans
Lead volunteer: Travis

The Drake

140 E Walton Pl
312-787-2200
Conference Space Plans
Lead volunteer: Travis

The River Hotel

75 E Wacker Dr
312-777-0990
$234
Lead volunteer: EricH

Email sent to event coordinator on Sept 4

On further review, conference space may not fit requirements. Only 2 rooms with ~1000 sq ft, both have 8 ft ceilings. Will not actively pursue, but will await email if returned.

Hilton Chicago - Magnificent Mile Suites

190 E Delaware Pl
312-664-1100
Conference Space Plans
Lead volunteer: Travis

• Contact History
  • 1 Sept 2017 - Submitted SpeedRFP
  • 1 Sept 2017 - Receive Voicemail from Shannon McKenney (Group/Business Sales)
  • 5 Sept 2017 - Return voicemail & discuss RFP. Plan to send quote next day
  • 7 Sept 2017 - Received Initial proposal
    • Dates:
      • July 28 - $229
      • August 25 - $229
      • November 10 - $209
    • All rooms are 2-room suites
    • Food/Bev. minimum fee - $4,500
    • Lincoln Park Meeting Room
      • 1,640 sq. ft.
      • 12 ft. ceiling
      • $500/day
    • Need to get A/V quote

Omni Chicago

676 N Michigan Ave
312-944-6664
Lead volunteer: Terry
Conference space floor plans

• Conf rooms that might work
  • Chigall Ballroom (2,223 sq ft, 10' ceiling) or Chigall A (1,404) no pillars
  • Van Gogh (1,624 sq ft, 11 foot ceilings), pillars
  • Picasso (2,223 sq ft, 9' ceilings) or Picasso A (1,404 sq ft)

• Point of Contact
  • Stacie Graham
  • Senior Sales Manager
  • 312-266-3028 (direct)
  • stacie.graham@omnihotels.com

Contact History

• 2017-09-01
  • Submitted RFP
• 2017-09-05
  • Got reply back, Stacie said they do have 40 rooms on July 28 @ $259 plus 17.4% tax. Sent more detailed requirements via email
• 2017-09-06
  • Hit her up for entirety of Chigall or Picasso Boardroom, which dates, and room layouts
• 2017-09-11
  • No response, pinged
  • Got floor plan back
    • One of my favorites
    • Picasso A&B, 2300+ sq ft, no posts, tons of windows in the room
    • Need a full PDF quote around it, get AV quote, and we're good to go.

Waldorf Astoria Chicago

11 E Walton Pl
312-646-1300
Conference Space Plans
Lead volunteer: Travis

DECLINED RFP

Sheraton Grand Chicago

301 N Water St
312-464-1000
Lead volunteer: Terry
Conference space floor plans

• Contact History
  • 2017-09-07
    • Submitted RFI

River North

Kimpton Hotel Palomar Chicago

505 N State St
312-755-9703
Lead volunteer: Terry
Conference space floor plans

• Conf rooms that might work
  • Gallery Ballroom (2,400 sq ft) (any 2 of the 3 sections combined would work, would be 1,470, 1,670 or 1,690 sq ft)
  • Contemporary (1,375 sq ft)
    • Lots of natural light
    • No pillars I can see
    • Need to get them to do a wide/shallow setup -- pic shows narrow/deep

• Contact point
  • • Cody Umbach
    • Sales Manager
    • 312.985.0732
    • cody.umbach@kimptonhotels.com

• Contact History
  • 2017-09-01: submitted RFP
  • 2017-09-04: followup from Brittany Hollins with questions on dates, sent her full requirements via email
  • 2017-09-05
    • Can hit 7/28 date
    • $209 a night for hotel
    • Contemporary Conf room (1400 sq ft)
      • Nice natural light, worried about projector at far end, and amount of natural light making it unreadable
    • Valet is $52 a night
    • Room layout was awful -- narrow and deep, walls/pillars blocking view
    • Asked for layout with dual projector screens
  • 2017-09-06
    • Layout with dual projectors is a non starter. It's two separate spaces next to each other, basically
    • Asked for dates where we can get Gallery I&II -- 1,690 gorgeous sq ft with tons of window real estate
    • Last time he quoted an outrageous F&B min for the Gallery space, and if they're going to try that, they're going to lose us
    • Yeah, we're done here. Game over.
    • Cody he said we can't book the space past 2pm on a Saturday, and it'll have a $15,000 F&B minimum
    • Thanks but no

Westin Chicago River North

320 N Dearborn St
312-744-1900
Lead volunteer: Terry
Conference space floor plans

Contact point

Kayla Fabris
Complex Sales Manager
312-329-7017
kayla.fabris@starwoodhotels.com

Contact History

• 2017-09-07
  • Submitted RFP
• 2017-09-08
  • Response
    • Dates they can hit
      • 8/11-12 ($199)
      • 8/25-26 ($199)
      • 10/13-14 ($219)
    • Space: Riverfront (3,400 sq ft)
    • Meeting room rental: $500
    • F&B Min: $6,000
    • Complimentary hotel wifi
    • 25% AV rental discount
    • Two room upgrades at group price
    • 50% discount on meeting room wifi
• 2017-09-11
  • Kayla is being very responsive, has a dual-projector setup that will work great
  • Waiting on AV quote from Ryan Griffin
• 2017-09-12
  • AV quote received
    • Equipment (per day, subtotal is 200%)
      • Power strips, qty 9, $202.50
      • Audio (laptop audio): ``Passive Direct Box``: $56.25
      • 2 wireless mics: $352.50
      • Standard Public Announcement system: $481.50
      • 2 Standard projection system: 8' screen, VGA connections
        • Have asked to upgrade to 1080p projectors, with HDMI connections
      • Adapters
        • Mac: $33.75
        • Asked about VGA and USB-C
    • Labor
      • Saturday setup: $800
      • Sunday strike: $600
    • Services
      • Basic Wifi, 50 people: $500/day * 2 days = $1,000
    • Total
      • Equipment
        • Gross: $5,964.00
        • Discount: $1,491.00
        • Price: $4,473
      • Labor: $1,400
      • Services (Wifi): $1,000
      • Subtotal: $6,873.00
      • Service charge: $2,317.64
      • Tax: $611.19
      • Total: $9,801.83

2017 Projections

Hotel Rooms

• Rate: $169 * 40 rooms = $6,760.00
• 17% hotel + sales tax: $1,149.20
• Subtotal: $7,909.20

Catering

• Catering minimum: $4,500.00
  • Cannot exceed
• Service charge: $?
• 9% sales tax: $405.00
• Subtotal: $4,905.00

A/V

• Ballpark projection: $1,500 (with tax, service charge)
• Subtotal: $1,500

Total

• Hotel rooms: $7,909.20
• Catering: $4,905.00
• A/V: $1,500.00

Projected Total: $14,314.20

2016 Quotes

Submitted to Staff

Conrad

• Hotel rooms
  • Rate: $189
  • Subtotal: $189 * 45 = $8,505
  • Tax (17%): $1,445
  • Total: $9,950
• Conference space
  • No charge
• Food/beverage
  • Lunch choice: "Little Italy"
  • $42 / person
  • $42/person * estimated 45 people = $1,890
  • Food minimum: $2,800
  • The two coffee breaks won't get us to $2,800, so we'll be paying food minimum
  • Service fee: 24% (minimum $672)
  • Tax: 9% (minimum $252)
  • Total: $2800 + $672 + $252 = $3,724
• Internet
  • 100Mbps down/10 Mbps up
  • $2400/day for two days ($4800)
  • Service fee: 24% ($1,152)
  • Total: $4800 + 1152 = $5,952
  • Wi-fi is included "for free"

Grand total: $19,626

Indy Downtown Marriott

• Hotel rooms
  • Rate: $139
  • Subtotal: $139 * 45 = $6,255
  • Tax (17%): $1,063
  • Total: $7,318
• Conference space
  • Room rental: free
• Food/beverage
  • Lunch choice: Southwestern
    • $45/person * 45 people = $2,025
  • Coffee breaks
    • 3 gallons a day * 2 days * $74/gallon = $444
  • Food minimum: $1,000 (we'll easily hit this)
  • Price
    • Subtotal: $2,469
    • Service fee (24%): $592
    • Tax (9%): $222
    • Total: $3,283
• Internet
  • 200Mbps total speed for convention space, unknown what percent we get
  • Price
    • $75 per day per device
    • $75 * 45 * 2 = $6,750
    • Service fee: 24% ($1,620)
    • Sales tax (7%): $473
    • Total: $8,843

Grand total: $19,444

Alexander

• Hotel rooms
  • Rate: $159
  • Subtotal: $159 * 45 = $7,155
  • Tax (17%): $1,216
  • Total: $8,372
• Conference space
  • Room rental: free
• Food/beverage
  • Lunch choice: I throw myself at men
    • $42/person * 45 people = $1,890
  • Coffee breaks
    • "Nourishment hub": $18/person * 45 people = $810
    • 3 gallons of coffee/break * 2 breaks * $70/gallon = $420
  • Price
  • Subtotal: $3,120
  • Service fee (24%): $750
  • Tax (9%): $280
  • Total: $4,150
• Internet
  • 100Mbps up/down
  • Price
    • No charge for internet itself, just for setup and cable rental
    • Wifi is included
    • $875 first day
    • $225 second day
    • Subtotal: $1,100
    • Service fee: 24% ($264)
    • Sales tax (7%): $77
    • Total: $1,442

Grand total: $13,964

Invoiced By Hotel (Final)

Hotel Rooms

• Per Room
  • Room: $149.00/night
  • 17% hotel + sales tax: $25.33
  • Subtotal: $174.33

Total: $6,275.88 (36 rooms)

Catering

• Saturday lunch buffet: $1,554.00 ($42.00/person * 37 people)
• Sunday snacks: $666.00 ($18.00/person * 37 people)
• Coffee: $210 ($70/gallon * 3 gallons)
• Service charge: $24.00
• Sales Tax: $218.70

Total: $3,231.90

Miscellaneous

• Projector: $700.00
• Podium: $0.00
• Wireless microphone: $150.00
• Power package: $250.00 (ensured one outlet per person)
• Projection screen: $0.00
• Service charge: $264.00
• Sales tax: $77.00

Total: $1,441.00

Grand Total

• Hotel Rooms: $6,275.88
• Catering: $3,231.90
• Misc: $1,441.00

Grand Total (hotel only, does not include airfare): $10,948.78

2016 Feedback

26 responses

Travel Arrangements

• 70% not applicable
• 23% 5/5 (excellent)
• 8% 4/5
• 0% for 1/5, 2/5, and 3/5

Comments

• Amir did a great job with arrangements. Even checked into possibilities of red-eye flights at my request. Alas, none available so ended up sticking with my original request. Still was nice that he tried.
• Travel agent contact did not take place until about a month after travel preferences were collected by Terry
• I guess I shouldn't complain about no driving reimbursement...even though I was getting edit area to improve Waze's data.
• Wanted a private helicopter
• the gentleman was great. asked directed question about what I wanted or needed and then booked accordingly.
• Given the large inconvenience flying to Indy - and Waze not paying for ground transportation - I suggest future GLR meetups be held at Hub Cities that would allow more people to fly. But that really just leaves Chicago as an option.
• Being an Indy local, travel arrangements were great!
• Travel agent was awesome! I gave him the flight numbers I wanted, and he was able to get me those fights!
• My 45 minute drive was quite nice :)
• My car was just excellent. Outstanding choice, including the custom plates. Would recommend using every day.
• Process was simple, Amir did all I could have asked of a travel agent. Picked flights they were booked next day. Great job

Hotel

Parking

• 46% not applicable
• 15% 5/5 (excellent)
• 15% 4/4
• 15% 3/5
• 7.7% 1/5 (unacceptable)

Comments

• Way too expensive
• Didn't park, but the valet was very good about arranging cab back to the airport. Overall, was VERY pleased with the service.
• Used the garage at the hotel with in and out service. It was a little pricy, but worth it overall to be able to come and go without worrying about finding something.
• Parking was very close to the hotel, the cash payment system was broken but it was kind of the help parking assistant to let me out for free.
• Didn't mind spending the money for the convenient parking.
• Parked my own and never needed it until I left.
• Free
• Rated 5 since I parked off site for a very reasonable downtown rate. Otherwise I'd rate parking a 1 since the hotel rate is usurious for Indy.
• I used the parking deck not the valet
• I was able to park my vehicle in my room. Can't get much more secure than that...
• Not a fan of paying for parking
• Yikes. The final cost of overnight parking in the parking garage was as much as the filet dinner.
• I thought the parking prices were absolutely ridiculous...now that said, it wasn't any more than other area hotels, however I would have hoped that for a decent group like we had, they could've lowered it a tiny bit. As for the time in bringing the car around, it was great! I absolutely loved the ability to text them when you were ready for your car - as I did that before I was leaving my room and it was there each time by the time I reached the street. They were very friendly too.

Check-in/-out

• 61% 5/5 (excellent)
• 19% 4/5
• 11.5% 3/5
• 3.8% 1/5 (needs improvement)
• 3.8% Not applicable

Comments

• No issues
• No issues
• Room was not available when I first got there, but to be fair was pretty early. Check-in is usually not until 3:00pm and they were very apologetic about not having room ready at 10:30 am 'ish. I wasn't worried about it as was more interested in getting to the meeting anyhow.
• Everything was fine
• Good
• Arrived early but did not have to wait long for room
• Front desk staff was not adequately trained in knowledge about the hotel. Got bad basic info about my room, and worse, it came from the staff person who was training someone else.
• I did have remind them that one night was covered by Waze

( Not a big deal, but the lack of automatic checkout was slightly annoying. I'm used to that with my business travel so I notice the inconvenience.

• The first room that we were assigned to was unacceptable because it was at the far end of the hall. With my wife's bad hip, it was to far to walk so they gave us another room that was just off the elevator.
• There was some confusion finding me during the check-in process, but thankfully it was cleared up quickly. I was accidentally booked for Sunday night.
• I checked in at 7:45am Saturday morning when I arrived back at the hotel, and the room was already ready!

( Very friendly staff. Although I have yet to see my credits back on my bill from the initial $50 charge for incidentals.

• I had the understanding the room would have been $159 for the extra night. The $20 dollars in taxes was a big surprise. Didn't make a big deal of it perhaps I misunderstood the arrangement. No biggie.

Room

• 69% 5/5 (excellent)
• 11.5% 4/5
• 11.5% 3/5
• 3.8% 1/5 (needs improvement)
• 3.8% Not applicable

Comments

• Amazing room
• Very nice accomodations. Only (very minor) complaint was the lack of readily available power plug at the desk for my laptop. There were various odd power strips in the desk, but none for std American power plug. Had to crawl behind desk to find available normal power outlet.
• Room was great, liked having a full size fridge for bringing my own drinks. Water pressure could use a boost. Everything was clean and comfortable.
• I thought it was a beautiful hotel. Better than I normally stay in on my dime.
• Good, no view
• Why the hell does it have a dedicated water heater if it ran out in 15 mins????
• only issue I had was housekeeping did not knock or announce herself. however the look on her face was priceless when she turned the corner and almost face planted with my fist because I was in the bathroom and did not know she was in there. my issue with this was I had the sign up NOT to come in, and it was not even checkout time, I had another 2 hours left on the clock.
• The room was exceptional.
• Using the lights was a learning experience, but it was nice nonetheless.
• Room was very, very nice!
• The modern art decor isn't really my thing but who can complain about a free hotel room for the wife and me and no kids?
• You already know about my room issues. And the fact that they upgraded me to the Pres suite - even though they were supposed to award that to one of our members anyway I thought was a bit "switch-aroo-esque"... Now the Pres suite was fantastic as you saw - minus the blood on the light switch! lol
• I never stayed in a classy hotel. So i cant compare to very much when it comes to this compared to red roof inns and days inns. The room was very nice. Lots of tv channels great picture. Clean remote. Bathroom clean, bed was comfy. Had an issue with the air condition not working properly upon returning from dinner the first night. it was fixed within an hour. Maint tech and desk staff were very apologetic. It did seem difficult to find a happy temp. It seemed to hot or to cold all night no middle. Snacks on the counter were a bit out of date. But that's to be expected who pays $9 for a handulful of popcorn.

Meetup

Communication

• 62% 5/5 (excellent)
• 27% 4/5
• 8% 3/5
• 4% 1/5 (needs improvement)

Comments

• Announcements were fine. Presentations were great. Honestly, was kinda glad that MR area was delayed as it forced some extra presentations. I was a little disappointed in myself for not making the rounds to meet everyone the first day, but that's on me. Setup was right, I just didn't take advantage of it. Sunday was really awesome. Despite several folx bailing early...got to meet and greet more.
• Hangouts are great, information distribution was great. Rarely had questions about what the schedule would be and when I did they were answered promptly.
• GHO was a well used tool for communication. A forum or place for important announcements without having too look through the GHO would have also been helpful
• I would have liked a more definite schedule. Maybe a one-page to print rather than recall all the various comments in the GHO. I took one wrong turn getting to the conference room first time. Maybe a sign at the top of the stairs to lead me down.
• Hey you're all volunteers, anything better than a "1" is to be commended.
• oh wow! what a wonderful group of people. everyone was more then happy to help.
• All good, except for that secretary person...
• I walked into a room of about 40 strangers and during the first day I only met or was introduced to about 4 people. I walked around to all of the tables but none of the attendees said anything to me. I spent most of the day sitting by myself. I only met and talked to about 10 people both days.
• It was great to interact and meet everyone.
• The GHO for the meetup was a very good resource. 1 suggestion would be to create a Google Doc with the loose itinerary for the event. I am a person who very much likes things planned ahead of time and likes to know said plans. Even if things aren't set in stone, having something that gives us a general idea of when things may happen is always better than nothing.
• The GHO was too chatty a venue for informing people of important information. No way I could leave it unmuted and so I feel like I missed a lot of stuff until right at the end. I'd recommend making a point of emailing all important information to participants and leave the GHO for smack-talking, general information and asking questions and such
• I seriously don't think there was anything that could have been done differently to make this part any better. It was very well hyped in the GHO and you as well as everyone who wanted to be able to be contacted were easily able to be through the GHO.
• The Google hangout, google sheet were a great idea. Pre meetup, during and post. Great idea. Everything seemed to work out well communication wise. Terry and all involved did a great job.

Conference Space

• 54% 5/5 (excellent)
• 39% 4/5
• 8% 1/5 (needs improvement)

Comments

• Not enough power connection
• Wireless speed was pretty impressive, actually. Plenty of power, but was kind of a pain digging under the tables for the power strips. Noticed that they had power strip plugged into power strip...no wonder they said we couldn't bring our own power strip.
• Round tables were actually better than rectangle, could see everyone, power strips in the floor led to a lot of crawling around though.
• Larger tables to get more people at each one might be a benefit to get more face to face discussion going.
• I would like Ethernet
• Wireless fine. Power adequate. Snacks wonderful. Maybe there should be enough tables to seat the number of raid groups with a # on each table. Or maybe that was a way to get people to wander around and bump into others.
• Perfect
• Not convinced that round tables are the best. However do see advantages for sub groupings.
• they ran out of diet pepsi, DIET PEPSI, I mean how dare they allow that to happen.was relieved to see shortly after bring it to their attention they doubled stacked it :D
• Wireless was good IMHO. Only negative was the power strip under the table setup. Most modern conference centers have tables set for power, usb, etc. It's not a big negative.
• When I arrived there did not appear to be any place to sit until they brought another table
• When the wifi worked, it worked well. Having an older laptop probably did not help me much.
• Even though we were told that we were limited to 1 outlet per person, a lot of us were able to expand that to 2.
• Quite impressed the wireless was able to handle that much load
• Nothing bad. Would have been nice to have better power distribution but only so many ways to do that. Mice on that table cloth was occasionally gnarly. A little more space to avoid drinks pressed against electronics would have been nice.
• The only reason I'm not rating it 5 was due to the power setup and the fact that another table wasn't set up from the start. The wireless speed, light, ambience, food setup etc.. was phenomenal.
• Room was nice. The wifi seemed plenty fast and convient. Room Seemed setup properly by the time we needed it. Staff was great setting up beverages and snacks.

Meeting Presentations

• 35% 5/5 (excellent)
• 31% 4/4
• 27% 3/5
• 4% 2/5
• 4% 1/5 (needs improvement)

Comments

• "Extra" presentations due to MR area delays were great. Breakout session on LAM project was particularly interesting to me. Highly recommend more breakout sessions next time.
• Presentations seemed like an afterthought. Good info from the NOLA meetup. Of course we would have liked to see more ;)
• I was only there for Sunday, I chose 5 for this answer
• The presentations given were good. Would like to have seen a few more topics presented though.
• Need staff there
• We shoulda done more
• Would have liked something from Waze staff, even remotely
• Make sure your presenters have an actual voice. Have 2nd mic to float room.
• I didn't have any specific expectations, nor did I have a comparison since this was my first meetup. It was nice to get some inside information.
• I was expecting formal discussions about various topics. There was very little presenter led discussion.
• I wanted to put a 0, because I missed the presentations. I'm sure they were awesome though!
• I enjoyed the presentations we had, but having staff there to give us some back-end presentations would have been nice. I know that they weren't able to come since they were in the states the weekend before, but maybe we could coordinate with their schedule next year to ensure we get someone.
• In my opinion we (and by we I especially mean Waze) could have benefited a lot more from the face-to-face time if there were more of an agenda. Map raids are great but to put it bluntly we can do map raids at home for a lot less (read: zero) expense to Waze/Google. I think there would be a lot more benefit to have organized 1 on 1 (or one on 2 or 3) mentoring, people lined up to give genuine presentations (whether in a small format of a single table or to the whole group) etc.
• Would have liked to have seen more of this. We can edit anywhere. If we had enough diversity at the meeting, SM only, SM/LAM, SM/LAM/AM breakouts might have been helpful. Particularly the SM to share 'management' ideas, etc. frustrations, ways different states may handle situations.
• I thought what was presented was done nicely. The only thing I would have liked to have seen is a few more targeted presentations regarding editing. During this time it would have been ideal for those who weren't interested to break out into smaller groups and work on things they wanted to address.
• I learned quite a bit. Don't really know what to expect this was my first time. I think most of the learning took place at the tables in groups. I will be more prepared nest meetup with questions and such. Some information was shared a few things discussed.

Meetup Raid

• 19% 5/5 (excellent)
• 39% 4/5
• 19% 3/5
• 15% 2/5
• 8% 1/5 (needs improvement)

Comments

• To be fair, no delusions here. I know the only point of the MR was so Waze/Google would pay for our trip...and I, personally, got a lot more out of the presentations and breakouts and just generally meeting my peers. That being said, I still don't know what the goals of the MR were. Also, would have helped to at least know the state if nothing else ahead of time in order to brush up on the relevant rules/policies. Would like to see a better distribution of senior to junior editors, but can only do what you can do with attendee's. I had originally envisioned groups of junior editors at tables with senior editors walking around, but seemed like we had more senior than junior at the meetup. :/
• Obvious answer about area. Typical map raids restrict the editor to the team area, possibly this was the result of the snafu in having the area ready.
• Raid seemed to be a side goal for the weekend, might have had to do with it being opened late. I don't think that is a negative since it was more important to get everyone together than gluing your face to a laptop when that kind of raid could be done at home.
• Delay in opening areas.Would have also liked to have started earlier than 10:00 AM (at least doing some optional work or breakouts before the rest of the attendees arrived)
• I wasn't registered but working with the other editors was nice and they all had a good size of area
• Not sure what the goals were beyond "clean it up". Area was OK...didn't run out of things to work on, but also didn't get close to done. Maybe if the area were announced ahead of time (with an "on your honor, no editing before meetup") would give us a chance to scope things out. Also would force you to get the area open for us in time.
• Besides the late start with the areas (Waze's issue, not ours), I don't think an actual goal was given. Just, here's your area, go fix stuff. Would have like to hear a more specific goal for the raid.
• More edits for me
• Not clear if we were working base maps, URs, speed limits, PURs, all the above?
• My bad....
• Would have been nice if Waze had actually had the areas set up!
• A. the raid was late in getting opened. B. even when it opened, it still took me another hour to get. C. no extension time after the raid. :(
• Obvious issue with the delay going live. There wasn't much coordination and we were left to ourselves - or we wander about to see what others were doing and listening in on problems and unique discussion. Aside from having active area, maybe we could identify some mentors with specific goals or problems to be solved.
• What I did at the "Meetup Raid" I could have done from home
• My muddy experience is probably due to my joining mid-way. I was happy with the team distributions and amount of area. The efficient/experienced had plenty of ground to cover, and the slower/less-experienced could focus on small patches (usually) without stepping on the bigger toes. Regarding clear goals, I only focused on updating county road naming conventions, as that was the goal stated to me. Nice and simple. If there were team goals, I was unaware of them. If there were overall raid goals, I was unaware of them. The mentorship was overwhelmingly beneficial, and was arguably the best part (to me) of the whole meetup.
• In all honesty, people were floating between regions. Personally, I went to different areas that had more to do since my area had very little to do.
• Was a raid complete with all the normal challenges.
• The only reason I didn't rate a 5 is due to the fact we weren't even sure if we were going to have the area until almost 2 in the afternoon (I think). I thought that could have been set up better. Now don't get me wrong, I know there was a SHIT ton being done behind the scenes to make it happen even when it did, but I'm not sure how many others knew that.
• Would have been nice to get the raid area on time. Don't know where the hold up was but the time allotted to raid wasn't very much. Perhaps there was a better more hands on raid Sunday but some had to leave earlier in the morning.

Meetup Lunch

• 78% 5/5 (excellent)
• 8% 4/5
• 8% 3/5
• 8% Not applicable

Comments

• Lunch was outstanding! Hotel did right by us on that one by far!
• Better than I expected given the available snootieness of the menu.
• Good selection of food options, snacks, coffee, soda, etc
• Exceeded expectations.
• The staff was excellent at helping me with my food allergies and their food was delicious!
• Plenty for lunch. Maybe more water for Sunday would have been nice.
• Actually preferred over NA 2016
• OMG! those little square cakes was so freaking good, 2-3 of us went head to head. good thing we shared like big kids. could have been gruesome. P.S the strawberry ones was the BOMB!
• We did not lack for food.
• I did not try anything but my wife told me it was excellent
• Missed out. Hope it was delicious!
• Lunch was fantastic
• Yogurt and granola next time? :)
• I thought lunch was great! It was truly the first time in my life that I felt extremely satiated after "Throwing Myself at Men!"
• Maybe a bacon salad next time.
• Lunch could have hung around longer. I myself wasn't aware there was going to be such a spread so early. Most had just finished with breakfast. There was more than enough food it just seems the staff was quick to collect the food back up.

Social

"Unscheduled" Socializing

• 35% 5/5 (excellent)
• 31% 4/5
• 12% 3/5
• 8% 1/5 (needs improvement)
• 15% Not applicable/no opinion

Comments

• Missed Friday due to work schedule. Unfortunately missed most of Saturday, but that's on me. Wasn't feeling too great so skipped Palominos and hit the sack early. From what I read (later) on the GHO, seems like most had a pretty good time and imho, unplanned events are best left unplanned.
• Not everyone is on the same budget, mandating an event where the attendee has to pay out of pocket is difficult. Allowing people to pick a venue and ask if anyone else is interested was good. A list of nearby recommended Places might have helped.
• The hotel bar was a good meeting place, open to everyone
• Probably OK...but didn't draw me in. Just wanted to go to my room and relax.
• I thought it was just fine. I joined in with some and not others. Since it wasn't 'scheduled' it didn't feel pressured to be there.
• this was good enough for me, but I did noticed some that did not attend but went to dinner with us. so maybe something that everyone can agree on would be best. but I like the whole meeting at a bar and seeing people fall off of the table they was sitting on,however they did not spill any. Kudos for them, very proud moment
• It would have been cool if there was a large group activity planned. Like a local baseball game, putt putt, bumper cars, etc. Logistics is hard with 50 people. Maybe more unstructured for Friday and something planned on Saturday?
• I don't usually go to a bar, but I was not invited either.
• I was grateful for the unscheduled socializing. I don't think I would have really met anyone otherwise.
• I personally prefer when things are pre-planned, so I know what to expect. I think having options availble but exact details not yet decided would be fine.
• Not big on hanging out in a hotel bar, but wasn't there Friday. Saturday,
• I think with our group it was definitely sufficient...however, that being said, I'm not sure * I would count on other groups to be near as social as we were. I think it would be a great idea to have something of this nature planned or to at least offer a few suggestions beforehand to make everyone aware of the possibilities.
• The system worked great! No problems here.

Saturday Night Dinner (Palomino's)

• 39% 5/5 (excellent)
• 23% 4/5
• 8% 3/5
• 4% 1/5 (needs improvement)
• 27% Not applicable

Comments

• Wasn't feeling so good so skipped Palomino's. Will definitely attend next time, though.
• 20th anniversary discount was a nice surprise. Food was good.
• Maybe a little more notice but I also understand if that location wasn't picked until Saturday.
• Timing was fine. Too bad about the extra long wait to get in because they screwed up the seating. Food was tastey, but service wasn't the best because of such a large group.
• Had some trouble getting back from the restaurant, but that has to do with poilicing, crime and the parking situation
• For getting 30 people seated and served, while prom attendees were there also. Nice job
• I did my own thing biiiiitch!
• Tough to do a dinner this size on a busy night in the city. Despite the reservation issues, though, the choice was good and everything worked. I'm not sure many restaurants could have done much better with the service under the circumstances.
• Nice place. And the post dinner entertainment was fun! Just glad nobody was shot.
• I chose not to attend because of the high carb menu.
• Again, hope it was delicious!
• The heads up was during that day, but it's not like I had anything else planned so it was fine for me. Honestly, I wasn't very happy with their dinner service. I understand that it was the same night as prom, but it took us longer to get in than it should have with a standing reservation, and I had to ask my server 4 times for a glass of water. Food was good, but our server was absolutely terrible.
• Great choice Terry!
• Pocket book hit... my own fault tho.
• No suggestions here..I thought it worked out very well.
• Possibly a dedicated room since we have enough attendees.
• Enjoyed the restaurant waitor was a dick. Again never ate at anything that fancy but I didn't have to attend if I didn't want to. :) all was well.

Overall

• 85% 5/5 (excellent)
• 12% 4/5
• 4% 3/5

Comments

• Actually might attend.
• Overall I would say it was an OUTSTANDING event. Great presentations and awesome people. Was great meeting everyone face to face. Particularly liked the breakout session for the ongoing LAM project. I'm just an interloper from neighbor region, but very pleased to have been included. Thank you all for this meetup.
• Overall I think it was a great experience. I hope to attend again next time.
• Some additional lecture topics, more editing time, on-time swag
• Having faces to names is very helpful. Having a meetup is very beneficial to the community and creates a better sense of community and creates memories.
• Obviously have the raid area ready at the start. But you know that. If presentations are known ahead of time, would be nice to have a list of presenters and topics. If topics are sensitive, just something like "Gizmo - Remarks". Have a sheet of "state-specific edit rules" that the SMs would like us to know that I can review and memorize before the meetup.
• Good
• Tell Waze to start raid area a day or 2 earlier. Then it will be on time. Like the break between speeches. Do 1 or 2, break to edit, then do another. Don't know how we can show everyone a solution to a question. There might have been something to learn at table 1, but table 7 didn't hear it. Maybe with a laptop connected to screen, someone can stand up and address the whole group?
• Presentations were off the cuff as raid area was not ready on time but still very good given that. That is about the only area needing work for next year. Loved the experience and getting to meet all from all over and all ranks.
• I only wish it had been longer
• I'm pretty
• I'd like to see 1-2 breakout sessions where more senior editors cover specific topics with less senior ones. As an R4 I could have both benefited from this on a few advanced topics, and helped out on some of the more basic ones. We did this informally with each other, but I think it could be formalized a little bit, at least as an option.
• place setting would have been good so each group would have been together. but, it was not a problem how the seating worked out.
• First one. Had a blast. Educational and entertaining. Next time I would plan to come earlier. Sounds like a lot of fun was had on Friday. Can't think of anything not already mentioned. I appreciate the work that went into organizing this.
• All attendees should be required to wear name tags at all times. Late on Sunday, one of my state managers was pointed out to me and I had to go introduce myself to him or I would not have met him because he didn't have his name tag on.
• While I consider myself a pretty knowledgable editor, I was somewhat confused by some of the discussions and presentations. I'm sure that there were others in the room that were also mystified by the long strings of acronyms. The presenter should talk down to the least experienced person and not presume that everyone is as familiar with the subject as them.
• I would like to see brief discussions, led by a presenter, that cover and clarify some of the editing issues that we see. An open discussion , with examples, would provide a learning experience
• A schedule of events should be available so we would know in advance what to expect. Just sitting in a room for two days was not what I expected.
• I have a bit of a hearing problem in a crowded noisy room. From where I was sitting, there were times when I couldn't hear.
• Perhaps I missed it, but everyone should have been asked to introduce themselves. Even though I arrived late, I should have been asked to say something.
• Since this was my first time I'm hesitant to comment. I only have other conferences that I've taken to reference, but in those cases the itinerary was much more visible to everyone, and available at least a week or two before the event. Overall it was great, glad I did it, and look forward to next year.
• I enjoyed the venue, though I'm easy to appease and entertain. Though, someplace with easier/closer access via public transportation would be preferred. I'm also open to trying other cities/states, though (at this time) that would significantly decrease the likelihood of my participation.
• As my first meetup, I had an absolute blast! Overall in my mind, this was a huge success, thanks to our awesome planning committee!
• I think this was great for a first time event, nothing I've said previously should indicate dissatisfaction with anything as I certainly greatly enjoyed meeting everyone. All opinions expressed are from the perspective of giving greater value to Waze and to the attending editors in future meetups
• Parking...either lowered rate/comp'd, or closer to reasonably priced option. Power outlet availability - at least 2/person, hopefully 3. This was definitely the most fun I've had all year. It solidified relationships and really ingrained a camaraderie type feel within the editing community. I can't wait to do this again next year!
• Setting up the raid area ahead of time will be helpful. I think everyone did a great job from start to end. I can't wait until next year! Also we should request Waze swag today for next year. It would be so much easier to promote Waze with some cool swag!